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Optica Laser Congress and Exhibition

Speaker Resources

Welcome to the Speaker Resources Center.  Here you will find information on important deadlines, presentation recording and formatting, upload instructions, presider guidelines and other items that you will need to read before attending this event.  Meeting specific information such as poster set-up and tear-down times can be found at the bottom of this page. 

Optica Laser Congress Meeting Format

Optica Laser Congress will be presented with the Frontiers in Optics + Laser Science Conference as an in-person event with on-demand content. Archived recordings of in-person talks or prerecorded videos from remote presenters will be available on demand either during the event or soon after it concludes.  There will be no live remote presentations.  Individuals were sessioned into On Demand sessions based on their presentation preference request during submission.  Presenters will not be allowed to switch from an in-person oral session to an On Demand presentation.

Instructions for On Demand Presenters

For individuals participating in On Demand Sessions, information regarding uploading your presentations will be provided to you via email.  Further information about recording your presentation appear on the On Demand Presentation Guidelines page and the other speaker resource links on this page, including tips on recording your presentation.  In order to be published, there is a strict deadline of receiving your recorded presentation by 29 September 2023

Poster Information

Onsite Poster presenters will be provided with a board that is 8 feet high by 4 feet wide (244 cm high by 122 cm wide).  Posters should be set up no later than 30 minutes prior to the start of the poster session in which you are scheduled.  Posters must be removed no later than 30 minutes before the exhibit floor closes for the day.  Posters remaining after this time will be discarded.  

Poster Presenters who are not attending the conference in person, but will be providing their materials virtually for display in the E-poster gallery can refer to the Poster Presentation Guidelines page for further details.  Full instructions for uploading your poster PDF and three-minute video will be provided by email as well. 

Optica Virtual Background 

We encourage all speakers to use the Optica background when prerecorded videos for On Demand presentations or virtual poster presentations.

The Zoom platform allows you to customize your virtual background in Settings/Virtual Background.

  1. Download the Optica background image or save the image displayed above (PC users: right click on image, then select "Save as"; Mac users: drag and drop image or CNTRL-click, then "Save Image As")
  2. Select the "+" button to add the image to your Zoom client
  3. Select "Mirror My Video"

Note: Virtual backgrounds work best when you present in front of a bare wall with no bright light behind you.

Speaker Timeline
No later than 4 weeks prior to meeting start date Poster Presenters will receive an email message requesting their prefered presentation method and containing information on how to upload presentation videos within the conference paper submission system, by clicking on the "Alert" pop-up box that will appear in their account.
29 September Submit your prerecorded video and register no later than this date.
08 - 12 October Prepare to present at the Optica Laser Congress


Instructions and Resources

An Introduction to the Zoom Web Conferencing Platform

Never used Zoom? Not a problem. We offer some basic instructions on how to create an account as well as some handy features you'll want to utilize as a presenter or participant.

Pre-recording a Video Presentation

Get step-by-step instructions on how to record your presentation, then upload it to the presentation module.

Conference Papers Policies

An overview of Optica policies regarding the publication of conference papers, corrections and retractions of conference papers and open access.


Image for keeping the session alive