Optica Laser Congress and Exhibition

Letter of Invitation

Individuals requiring letters of invitation to obtain travel visas can complete the online request form. 

Important Information

• Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
• If you are presenting a paper, include the title and session in which the paper will be presented.
• Please note that each individual requesting an invitation letter must fill out a separate form.
• All letters of invitation will be sent by a locked PDF unless otherwise requested. If you require a paper copy, please provide a courier account number or credit card number with expiration date with the original request.
• Optica reserves the right to request further information regarding the company or affiliation of the attendee to ensure the validity of requests. Meeting attendees do not need to wait until your paper is accepted to request a visa invitation letter.
• Optica is unable to contact U.S. Embassies in support of an individual attempting to gain entry to attend a meeting.
• We recommend that you secure your travel visa before registering for the conference as cancellations after the preregistration cutoff may result in a cancellation fee.

For questions about invitation letters, email invitations@optica.org.

Visa Information 

If you need a travel visa, begin the visa application process now! The application process can take up to six (6) months or more. We strongly encourage you to apply for your visa as early as possible, but no later than three months before you wish to enter Japan. Strict security requirements may cause delays in visa processing.

Learn more about the visa application process. >

Resources

• Information for U.S. Citizens Traveling to Japan
• List of Countries Exempt from Visas
• The Japan eVisa System
• Japan eVisa: Frequently Asked Questions

Local Organizing Committee 

• Hideki Ishizuki, RIKEN, Japan
• Hiroyuki Takigami, RIKEN, Japan
• Junpei Ogino, Osaka University, Japan
• Kei Takeya, IMS, Japan
• Masaki Tokurakawa, UEC, Japan
• Masashi Yoshimura, Osaka University, Japan
• Ryo Yasuhara, NIFS, Japan
• Shigeki Tokita, Kyoto University, Japan
• Takunori Taira, RIKEN/IMS, Japan
• Yoshiaki Nakajima, Toho University, Japan
• Yoichi Sato, RIKEN, Japan