Skip To Content
Search
Home > Events > Archives > Asia Communications and Photonics Conference (ACP) > For Speakers

Virtual Meeting Frequently Asked Questions

Events

Presentation Tips l Withdrawals l Virtual Program l Posters l Registration

Presentation Tips

How do I record my presentation? 
Refer to the Introduction to Zoom for step-by-step instructions using Zoom Technology.

How can I present effectively if I don’t have a stable internet connection?
We recommend you prerecord your presentation. You can record your presentation using the Zoom platform locally. During your scheduled presentation, we will play your recorded presentation, and you can respond by phone to any questions.

For more information on recording with Zoom:
https://support.zoom.us/hc/articles/201362473-Local-Recording

How do I upload my presentation?
Refer to the virtual presenter resources for instructions.

You will receive an email around 10 October with specific instructions. Do not wait to record your presentation until you receive this email. If you have not received this email by this timeline, please contact cstech@osa.org and provide/confirm which email address should be used to send these instructions.

Will my paper still be published if I present live without a video recording, but my internet connection drops?

In order for your paper to be published, you are required to present. As such, it is preferable for you to also prerecord your presentation, which could be used as a real-time back-up.

I can’t present live. Will there be a way for participants to ask questions?

To promote the interactivity and immersive experience so desired by meeting attendees and speakers, we encourage you to participate live if possible. If factors prohibit your live participation, please be sure to place your email address prominently on your final slides, and encourage viewers to reach out directly with questions.

How to I Join an Online room to Present or view presentations?

Visit the ACP local organizers Online Conference Room page for details.

 

Withdrawals

 

If I withdraw my presentation, can I just present the next time the meeting is held?

We encourage your participation in the meeting. If you are not in a position to participate and would like to withdraw, you may submit to present at a future meeting. Please note, though, that your submission will be reviewed by the respective committee for decision.

If I withdraw my presentation, will I still have access to watch other presentations?

You may register for the congress regardless of your participation as a speaker. However, we encourage you to present and share in this innovative conference.

The Virtual Program

Will there be Q&A for live, oral contributed presenters? If yes, how is it handled? 

Every oral contributed and invited presentation will include a Q&A segment, provided the speaker is participating live. The virtual audience will have the ability to enter questions into the “Q&A” box and also vote on submitted questions to assist the presider in selecting questions to ask. At the end of the presentation, the presider will read the questions to the speaker, who will then respond live.

How will I be able to watch other presentations?

Technical sessions will be presented live in the time zone indicated for the meeting with a recorded archive available later for on-demand viewing. To access the presentations, you must first register for the meeting.  All registrants will receive instructions on how to participate in the meeting on the Friday before its start date.

What if my company or institution does not allow me to use the Zoom web conference platform?

As a presenter or attendee, when you first connect to a Zoom room to participate in a session, you will be presented with the option to download and use the Zoom client. ACP/IPOC recommends using this full client version for the best viewing experience. However, we recognize that some organizations may prevent staff members from downloading and using it.

As an alternative, participants can opt to join via a web browser only. If choosing this option, you should use the latest versions of Google Chrome, Firefox, Microsoft Edge or Safari. Internet Explorer is not supported.

Presenters, please note that the web browser option is only if you are presenting your talk live. If you are using Zoom to record your content in advance, you must use the Zoom client or choose another recording method.

Posters

How will poster sessions be presented?

Authors should prepare their poster before the poster session starts. The poster must not exceed the boundaries of the display board. Authors are required to be standing by their poster for the duration of their allocated session to answer questions and further discuss their work with attendees. No shows posters will be reported to conference management and these papers will not be published.
Poster Session: 15:30–18:00, Monday, 26 October
Poster Board Size: 1m (Length) * 2.235m (Height)
Recommended Poster Size: 0.8m (Length) * 1.2m (Height)
Set-up Time: TBA
Tear-down Time: 18:30–20:00, Monday, 26 October

For more information, visit the ACP Local Organizer page.

Do you have a template for making a Poster?

The A0 poster size formatted vertically is the most popular based on the usual, physical dimensions for OSA Meetings.  While we don’t have a specific template, there are a number of companies that offer free templates to assist you in creating your Poster PDF.  The following online resources can be of service to you:

If I am a poster presenter from outside of Mainland China, what should I do?

The ACP organizers will print your poster and display it for you.  Please send the PDF poster to acp@siom.ac.cn.   Recommended Poster Size: 0.8m (Length) * 1.2m (Height)

 

Registration

 

Speakers from mainland China are expected to attend and present in person.  Speakers must register in order to attend.  To register and attend the in-person meeting, visit the ACP Mainland China registration page.

Speakers outside of mainland China are not required to pay the in-person registration fee, but presenting contributed authors must pay a US$ 100 publishing fee.  Registration will be up shortly and can be found on the  ACP/IPOC International Attendee Registration Page.

 

Image for keeping the session alive