Thank you for your interest in nominating a colleague for Fellow. We know that submitting an effective nomination can seem like a challenge, so we have created this guide to assist you.
Please remember that the nominee should not participate in the nomination process, and in particular, should not ask to be nominated. To maintain confidentiality, the necessary facts should only be obtained from the nominee if the information is not available elsewhere.
Important Update: Effective 12 February 2024, the nomination and reference deadlines have changed.
Nominations: 15 May
References: 25 May
All nomination materials are submitted online through BEAM. Any documents must be uploaded as PDF files. The following is needed for a nomination:
* This information is all entered directly into BEAM.
If you have any difficulty using BEAM, please contact us at firstname.lastname@example.org.
The Fellow nomination process is competitive and the quality of the nomination matters!
Timeline and Evaluation Process
Fellow nominations are reviewed by the Fellow Members Committee, which submits a report, with a list of recommended Fellows, to the Awards Council for approval. Following approval by the Awards Council, the Board of Directors reviews and approves the list of recommended Fellows.
The total number of Fellows is limited by the society's bylaws to be no more than 10% of the total Membership and the number elected each year is limited to approximately 0.5% of the previous year’s membership total. About 50% of nominations are successful each year and roughly 250 nominations are reviewed each year.
The Fellow Members Committee evaluates a nominee with specific regard to the nomination category(ies), as each category emphasizes different types of contributions.
The following criteria is considered when evaluating nominations; however no individual is expected to meet all of them. Each nominee is rated numerically on the basis of this information. Overall, the impact of the nominee’s achievements will be evaluated.
Each member of the Fellow Members Committee reviews ~ 60 nominations and each nomination has at least five reviewers. While the primary assessment of a nominee is based on criteria appropriate for the category of nomination, other contributions are also taken into account to achieve a more holistic evaluation of the nominee’s contributions. As far as possible, nominees are matched to Committee Members based on Technical Division selections.
Committee Members initially evaluate candidates using a numerical score. Awards staff and the Committee Chair review the results (total score, average score and standard deviation) and develop a proposal for next steps. The next steps and scores are discussed on a conference call. Typically, the full Committee will review/re-review and score a small selection of nominees. At any point in the review process, a Committee Member may request that a candidate’s status be reconsidered. The full Committee confirms the list of recommended Fellows before the list is submitted to the Awards Council.
Nominations are automatically considered for three consecutive review cycles. No action or changes are required from the nominator or references. However, it is recommended that the nominator and references update their documents to make sure the information is current. Reviewing our tips for an effective narrative is also recommended. A nomination is retired after review by three (3) Committees, but a new nomination may be submitted.
Nominators who would like additional assistance should contact the Awards Office at email@example.com.