Letters of Invitation (Visa Letters)

Letters of Invitation (or Visa Letters) now require the requestor to register first. After registering, a confirmation email with a link to the Letter of Invitation Request Form will be sent. Once the form is complete and submitted, an email with a link to download a PDF Letter of Invitation will be sent. Please note: Letters of Invitation are non-transferable. Show Management will not edit or update a completed Letter of Invitation. 

Important information regarding Visa Invitation Letters:

• The name of the registrant must be an exact match as it appears on their passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa. 
• If you are presenting a paper, include the title and session in which the paper will be presented, or if you are exhibiting, please indicate so in your request.
• Please note that each individual requesting an invitation letter must fill out a separate form. All letters will be sent in PDF form to the email address provided. 

Visa Information 

When to apply for a visa

You will only receive a refund of your application fee if we have not started to process your application.

You may be able to pay for a faster decision on a visa application.

When your application processing time starts

UK Visas and Immigration (UKVI) starts processing your application once you either:

• verify your identity and submit your documents and application online using the UK Immigration: ID Check app. We’ll tell you if you can use this

• attend your appointment at a visa application centre (VAC) to provide your fingerprints and a photograph (biometric information)

When your application processing time ends

You’ll get a letter or email to let you know that a decision has been made on your application.

If you attended a visa application centre, you should not visit one until you have been contacted to do so.

Current processing times

The processing times listed below are based on the current volume of visa applications. The processing times are different if you paid for a faster decision.

Processing times are based on the UK working week (Monday to Friday). They do not include public holidays in the UK or other countries.

All UK processing times are measured against agreed customer service standards.

Learn more about the visa application process. >

Resources

• Useful Information for Visiting Glasgow
• Electronic Travel Authorization (ETA)