Submit Papers
Paper Submission
The Paper Submission site is now open BICOP 2025. The paper submission deadline is 05 September 2025.
Contributed papers are requested for BICOP 2025. A limited number of papers will be sessioned as oral or poster presentations. The conference is using the EasyChair platform for submissions.
For information on submissions contact Claus Roll at: croll@optica.org or +49 162 6967240.
Accepted and presented papers will be published on the Optica’s publishing platform, which extends the impact of your work long after the meeting ends. Optica Publishing Group further supports the visibility of your paper by indexing in Ei Compendex, Scopus and Google Scholar.
Requirements
At least one of the co-authors must create an EasyChair account to be able to submit a paper.
35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the Conference Program. Note that the same abstract should be included in the 2-page summary as highlighted in the style guide.
2-page Summary: All contributed authors are required to submit a final summary of their work for publication in the Technical Digest, via the Optica Publishing Group platform. Style guides are provided in a variety of different formats to support authors’ needs. All PDF submissions MUST contain the following items in order to be published:
- Complete title
- Complete listing of all authors and their affiliations
- Self-contained abstract, limited to 35-words (indexers such as Google Scholar will not index papers that do not contain abstracts)
- Appropriate copyright statement following the abstract. By default, the copyright statement will appear as 2024 The Author(s). If needed, the default statement can be suppressed by use of the {abstract*} environment.
- Permission and attribution for any trademarked or copyright images. Note that images of people or images owned or trademarked by other entities (including, for example, well-known logos or cartoon characters) will require official written permission.
IMPORTANT! Please embed all fonts; use standard fonts when possible. Problems may occur if non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.
***Proof your work before submitting. We DO NOT ACCEPT CHANGES OR REVISIONS AFTER THE SUBMISSION DEADLINE .***
Copyright Agreement: It is mandatory to fill out and upload the COPYRIGHT LICENSE AGREEMENT. The original file is available on EasyChair via the "Download in PDF" button. Before uploading it again together with the manuscript, please fill in all the required fields. Uploading this document needs to be carried out to be able to complete the submission of your manuscript. No additional mailed documentation is required.
Adherence to the instructions for preparation of the abstract and summary is imperative. Failure to complete any of the preceding requirements may result in the rejection of a paper. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE SUBMISSION DEADLINE. Emailed or faxed submissions will not be accommodated.
A complete submission must be submitted via the online submission system in adherence with the style guide and by the published deadline. Do NOT email, fax or mail your paper!
Registration and submission for Technical Sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
Keywords
Providing at minimum three keywords when submitting their paper is required. Authors are invited to use at least one from the below list of 25 keywords.
• Biosensing
• Data communications
• Index change mechanisms (e.g. electro-optic, electro-absorption, electro-refractive)
• Lasers (e.g. PCSELs)
• Neuromorphic networks
• Optical assembly
• Optical circuit boards
• Optical communication (e.g. transceivers)
• Optical components
• Optical devices
• Optical fibers and waveguides (e.g. Hollow core fibers)
• Optical modulators (e.g. Mach Zehnder Interferometers, microring resonators, electro-absorption modulators, silicon organic hybrid)
• Optical phase change materials (lithium niobate, barium titanate, electro-absorption polymer)
• Optical recording (e.g. Heat Assisted Magnetic Recording)
• Photonic integrated circuits (PICs, [HAMR, silicon photonics])
• PIC material platforms (silicon, silicon nitride, glass, polymer, magnesium oxide)
• Photonic packaging (co-packaged optics, near packaged optics)
• Quantum clocks
• Quantum communication
• Quantum computing
• Quantum imaging
• Quantum network components
• Quantum Photonic Integrated Circuits
• Quantum sensors
• Sensors (e.g. LIDAR)
Presentation Format
Presentation Preference: The presentation options are "Oral Only", "Poster Only" or "Oral or Poster Acceptable." The committee has the final say on presentation types, though every effort is made to honor authors' choices.
Style Guide
Style guides are provided in a variety of different formats to support authors’ needs. Style guides are the same for all Optica-managed meetings. Be sure to confirm page count and paper size requirements for the meeting to which you are submitting.
- Download Style Guide (pdf)
- Download Style Guide (Microsoft Word)
- Download LaTex Style Guide (Overleaf)
Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.
