Exhibitor Service Center
18 - 21 August 2025
Hyatt Regency Seattle
Seattle, Washington USA
Welcome to the Exhibitor Service Center
Thank you for being an exhibiting company at the Optica Imaging Congress Conference. To make the most of your experience, we created these helpful tools for you.
Exhibitor Service Manual
The Exhibitor Service Manual provides you with quick access to the deadline dates, forms and resources designed to assist you with planning a successful event.
EXHIBITOR SERVICES MANUAL
Important Deadlines
| Deadline Date | Item |
|---|---|
| 08 July 2025 | Advance Registration Deadline |
| 15 July 2025 | Housing Reservation Deadline |
| 18 July 2025 | Congress App and Online Listing Form Deadline |
| 15 August 2025 | Hyatt Regency Seattle begins accepting shipments – FedEx Office |
| 15 August 2025 | Booth Orders Due - Electrical (Encore) |
Exhibit Schedule
A quick reference guide to exhibit dates and times, including move-in and move-out and exhibit special events.
EXHIBIT SCHEDULE
Exhibitor Registration
Each exhibiting company receives:
- One (1) complimentary Exhibitor Full Congress (EXT) registration
- Two (2) complimentary Booth Staff (EXP) registrations
Additional Exhibitor Full Congress Upgrade (EXU) registrations are available for purchase. Click the button below for the registration form. Submit your registrations to ExhibitorReg@optica.org.
EXHIBITOR REGISTRATION
Exhibitor Hotel & Travel
Reservation Deadline: Tuesday 15 July 2025
Reserve your hotel room as soon as possible for the best selection.
BOOK HOTEL
Promote Your Booth
Let your potential customers know your company will be exhibiting with these banners.
PROMOTE YOUR BOOTH
Questions? Contact Us.
- Exhibit Operations — Exhibits@optica.org
For logistics questions, sponsorship deliverables, etc. - Exhibitor Registrations — ExhibitorReg@optica.org
For staff registration and upgrades questions, etc. - Exhibit Accounts — ExhibitAccounts@optica.org
For exhibit space invoices and payments, primary contact changes, etc.
Warning of Potential Poachers/Scammers
Optica Show Management does not release its exhibitor contact list to anyone except official show vendors. If you are contacted by any vendors, always ask them to send you details in writing. If you are contacted by a non-official vendor, or are unsure, please provide us with the details regarding these calls or emails. We will follow up aggressively with them. This includes outside companies offering hotel rooms, listings in show directories, lists of attendees/contacts, as well as more standard items for your booth such as A/V or internet.
