Exhibitor Service Center
Welcome to the Exhibitor Service Center
Thank you for being an exhibiting company at the Optica Biophotonics Congress: Optics in Life Sciences. To make the most of your experience, we created these helpful tools for you.
Important Deadlines
|
Deadline Date |
Item | |||
|---|---|---|---|---|
|
March 12, 2026 |
Advanced Registration Deadline |
|||
| March 27, 2026 | Hotel Room Reservation Deadline | |||
| April 3, 2026 | Congress App and Online Listing Form Deadline | |||
| April 6, 2026 | Booth Services (booth furniture/electrical) Orders Due | |||
| April 17, 2026 | Westin Ft. Lauderdale Begins Accepting Booth Shipments | |||
| April 22, 2026 | Exhibitor Shipment to Arrive in Ft. Lauderdale | |||
| April 27, 2026 | Biophotonics Congress Exhibit Opens | |||
| April 28, 2026 | Biophotonics Congress Exhibit Closes | |||
Exhibitor Service Manual
The Exhibitor Services Manual provides you with quick access to the deadline dates, forms, and resources designed to assist you with planning a successful event.
Exhibitor Registration
Each exhibiting company receives:
- One (1) complimentary Exhibitor Full Congress registration (EXT)
- Two (2) complimentary Booth Staff registrations (EXP)
Additional Exhibitor Full Congress Upgrade (EXU) registrations will be available for purchase.
Exhibitor Hotel & Travel
Reservation Deadline is Friday, March 27, 2026. Be sure to reserve your hotel room as soon as possible for best selection.
Promote Your Booth - Coming Soon!
Let your potential customers know your company will be exhibiting with these banners.
Questions? Contact Us.
- Exhibit Operations: Logistics Questions and Sponsorship Deliverables --- exhibits@optica.org
- Exhibitor Registrations: Staff Registration and Upgrades --- exhibitorReg@optica.org
- Exhibit Accounts: Exhibit Space Payments & Invoices, Primary Contact changes --- exhibitAccounts@optica.org
- Exhibit Sales Support: Booth Agreements, Sponsorships and Rebooking Exhibit Space --- exhibitsales@optica.org 2026_Biophotonics_ESM
Warning of Potential Poachers/Scammers
Optica Show Management does not release its exhibitor contact list to anyone except official show vendors. If you are contacted by any vendors, always ask them to send you details in writing. If you are contacted by a non-official vendor, or are unsure, please provide us with the details regarding these calls or emails. We will follow up aggressively with them. This includes outside companies offering hotel rooms, listings in show directories, lists of attendees/contacts, as well as more standard items for your booth such as A/V or internet.
To help protect yourself, please take note of the following:
- Be vigilant: Always ensure you are communicating with Optica through official channels. Optica official web URLs and addresses include:
- @optica.org (such as attendeereg, exhibitops, custserv)
- events.optica.org
- optica.org
- Do not share sensitive information: Avoid providing personal, financial, or login details to unverified sources.
- Report suspicious emails: If you are contacted or solicited by anyone claiming to represent Optica, please send information to Exhibits@optica.org so appropriate action can be taken promptly.
Your security and trust are of utmost importance to us.
