29 June 2022

This Optica Event is presented in a hybrid meeting format to accommodate both in-person and virtual (online) participation.

Advanced Photonics Congress

In-Person Participation Registration Types and Rates

Full Conference

Access to all content (in-person, virtual or on demand) including Technical Sessions, Plenary Sessions, Poster Sessions and Special Events. Also includes access to the onsite Exhibit Hall, Technical Digest Papers and Postdeadline Papers.

*All presenters must register by 23:59 EDT (UTC-04:00), on Friday, 15 July 2022.

  Before or On 27 June 2022 After 27 June 2022
Optica Member / Contributed Speaker Optica Member EUR 630 EUR 785
Non-Member / Contributed Speaker Non-Member EUR 755 EUR 945
Committee Member / Invited Speaker - Optica Member EUR 475 EUR 590
Committee Non-Member / Invited Speaker - Non-Member EUR 570 EUR 715
Optica Emeritus Member EUR 380 EUR 475
Optica Student Member / Contributed Speaker Optica Student Member EUR 380 EUR 475
Student Non-Member / Contributed Speaker Student Non-Member EUR 455 EUR 570
Exhibitor Upgrade EUR 630 EUR 785
**Rates listed above do not include a 21% VAT required by the Netherlands. This amount will be added to your registration fee upon payment.

Virtual Participation Registration Types and Rates

Virtual Full Conference

Access to select content (virtual and on demand) including Technical Sessions, Plenary Sessions, Postdeadline Papers Session, and Virtual Special Events. Also includes access to Technical Digest Papers and Postdeadline Papers.

*All presenters must register by 23:59 EDT (UTC-04:00), on Friday, 15 July 2022.

  Before or On 27 June 2022 After 27 June 2022   
Optica Member / Contributed Speaker Optica Member EUR 475 EUR 590
Non-Member / Contributed Speaker Non-Member EUR 565 EUR 710
Committee Member / Invited Speaker - Optica Member EUR 360 EUR 445
Committee Non-Member / Invited Speaker - Non-Member EUR 435 EUR 540
Optica Emeritus Member EUR 280 EUR 350
Optica Student Member / Contributed Speaker Optica Student Member EUR 280 EUR 350
Student Non-Member / Contributed Speaker Student Non-Member EUR 340 EUR 425

**Rates listed above do not include a 21% VAT required by the Netherlands. This amount will be added to your registration fee upon payment.

Emerging Economies: Waivers and Discounts

Optica Members residing in Low- and Lower-Middle Income countries (as defined by the World Bank) are eligible for free, waived registration to Optica Meetings. Choose to attend in person or participate online. Non-members from these countries receive substantial registration discounts for virtual participation only.

Optica Members (In-Person or Virtual)  Not a Member? Join Now! FREE
Non-Member Attendee / Non-Member Contributed Speaker (Virtual Only) EUR 40
Non-Member Invited Speaker / Committee Member (Virtual Only) EUR 30
Student Non-Member Attendee / Speaker (Virtual Only) EUR 20

**Rates listed above do not include a 21% VAT required by the Netherlands. This amount will be added to your registration fee upon payment.

 

Important Information

Advance Registration Deadline

Payment MUST be received with your registration form or with your online registration; NO Registration will be processed without payment. All payments must be in Euros. Registrations received after 23:59 EDT (UTC-04:00), on Monday, 27 June 2022, will be charged the Standard rate. Upon receipt of your registration and payment, a confirmation letter will be e-mailed to each registrant. PAYMENT ISSUES WILL DELAY PROCESSING OF YOUR REGISTRATION. Note: All presenters must register by 23:59 EDT (UTC-04:00), on Friday, 15 July 2022.

Health and Safety Requirements for In-Person Registrants

Optica event management is monitoring global, federal, state and local health guidelines in preparation for this meeting. This page reflects enhanced safety measures that have been put in place and current rules and expectations. Information on this page will be updated as necessary.

Requirements

  • Vaccinations — All in-person meeting attendees, exhibitors, vendors and staff must be fully vaccinated* and show proof of vaccination with photo ID. No exceptions.
  • Masks — It is strongly recommended that all in-person meeting attendees, exhibitors, vendors and staff wear a mask in meeting venues at all times.

* Fully vaccinated is defined as 14 days or more after an individual has received the second dose in a 2-dose series OR a single-dose vaccine OR after receipt of another vaccine validated by the World Health Organization (WHO).

For more information, please visit the Health and Safety page on this website. 

Code of Conduct

It is important to the success of this meeting that every attendee be treated with consideration and respect. Please review the Code of Conduct and Anti-Harassment policy.

Policies and Terms of Registration

Reasonable Event Policies and Terms have been established. We encourage you to read these carefully as all registrants to the Congress will be required to agree to these policies and terms as a condition of registration.

Privacy Policy

Optica respects the privacy rights of our visitors and recognize the importance of protecting all information that you may choose to share with us. To further this commitment, we have adopted this Privacy Policy to guide how we collect, store and use the information you provide to us.

Change and Cancellation Policy

Virtual Full Conference registrants can change to In-Person Full Conference participation at any time before or during the congress. The difference in the registration rate is assessed based on when the original registration was completed:

  • Register before/on 27 June: Receive the comparable early registration rate for In-Person participation.
  • Register after 27 June: Receive the comparable regular registration rate for In-Person participation.

In-Person Full Conference registrants can change to Virtual Full Conference participation through Tuesday, 05 July 2022. The refunded difference is based on when the original registration was completed and when the change request is submitted:

  • Register before/on 27 June and submit a change request before/on 27 June: Receive a refund for the difference between the early registration rates for In-Person and Virtual participation.
  • Register before/on 27 June and submit a change request after 27 June: Receive a refund for the difference between the early registration rate for In-Person participation and the regular registration rate for Virtual participation.
  • Register after 27 June and submit a change request after 27 June: Receive a refund for the difference between the regular registration rates for In-Person and Virtual participation.

Note: Any changes must be made by contacting the Registration Team. Please allow four to six weeks to process a refund request.

Cancelling a Registration: Refund requests must be received in writing by Tuesday, 05 July 2022. A processing service charge of EUR 75 will be assessed. Cancellation requests submitted after Tuesday, 05 July 2022 WILL NOT BE CONSIDERED. Please allow four to six weeks to process a refund request.

Payment and Refund Information

Credit cards are accepted (VISA, Mastercard, Discover, and Diners Club). American Express credit cards are NOT accepted.

Checks and Money Orders are NOT accepted for this meeting. 

Bank Drafts and Wire Transfers — Please indicate on your registration form which bank was used and when the deposit was made. Also, please notify Optica of the transfer to avoid any lost or unidentified payments.

Registration Support

Please contact Customer Service via a webform at optica.org/help or call + 1 202.416.1907.